financial Policy: Information and Communication Procedures
Our NGO maintains explicit protocols for the exchange and communication of financial information in order to guarantee accountability and transparency. Every financial transaction needs to be precisely documented and promptly reported. The finance staff will provide monthly financial reports that include income, expenses, and budget variations, which the board and executive director will examine. To encourage transparency and confidence, these reports are made available to pertinent parties.
To avoid misunderstandings and provide accurate documentation, internal communication about financial concerns is organized hierarchically. Any financial issues or anomalies must be reported by employees to their immediate supervisor, who may then refer the case to the finance department if necessary. Financial standards and updates are issued by the finance department and must be disseminated via formal channels such internal memos, emails, and staff meetings.
The finance department will work with top management to handle external financial communication, including reports to auditors, regulatory agencies, and funders. Financial data may only be disclosed externally by authorized people, and these disclosures must comply with donor and legal obligations. All correspondence must adhere to the NGO’s goal and values while maintaining data confidentiality and integrity.
mohamd yasin
